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ABRIMATT
CONSULTING

Document processing · read, check and post

Stop retyping documents: read them, check them and post them, with a person on every exception.

Intelligent document processing reads invoices, purchase orders, delivery notes, receipts and contracts, extracts the fields and the line items without rigid templates, checks them against your records and posts them to your ERP. Anything doubtful goes to a review queue with the original beside the data, so that people spend their time on exceptions and not on typing.

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Capabilities

What Intelligent Document Processing covers

  • Reading without templates

    Extract header fields and line items from documents that vary in layout, language and quality.

  • Validation and matching

    Check totals, tax numbers and dates, and match to purchase orders and goods receipts.

  • Posting to your systems

    Create the invoice, order or record in your ERP through its standard interfaces.

  • A human review queue

    Low-confidence or mismatched documents are queued with the original beside the data, for a quick decision.

  • Duplicate and anomaly flags

    Spot repeat invoices, unusual amounts and changed bank details before anything is paid.

  • An audit trail

    Every document, extraction and decision recorded, with who approved what and when.

Is it the right one?

Where it fits, and where it does not

We would rather you choose the right thing than the one we happen to be discussing.

A strong fit when

  • You process a steady volume of similar documents and a person types most of them in.
  • The documents arrive by email, scan or portal, in many layouts.
  • Your ERP can receive the result through a standard interface.
  • Month-end suffers from invoices stuck in inboxes and approval queues.

Look at something else when

  • Volumes are very small: the effort of setting it up may not repay itself.
  • The documents are handwritten or poor scans throughout: expect many exceptions, and plan for them.
  • You have no clear rules for approving a document: agree the rules first, and we can help.

How we deliver

How Abrimatt delivers Document Processing

Every engagement runs in phases, so the business sees progress and risks surface early. The timescale for each phase is set after an assessment, not before.

  1. Sample

    Collect real documents, good and bad, to see what the extraction has to cope with.

  2. Define

    Agree the fields, the checks and the approvals, and what counts as an exception.

  3. Build

    Build the extraction and validation, and the connectors to your ERP.

  4. Run in shadow

    Process documents beside the people who do it today, and compare every result.

  5. Go live

    Switch on posting with the review queue in place and the people who will use it trained.

  6. Tune

    Learn from the exceptions, adjust the rules and extend to the next document type.

Questions we are asked

Document Processing: questions and answers

How accurate is it?

We do not quote a general figure, because it depends on your documents. We measure accuracy on your own samples before go-live, set the confidence level at which a document goes to a person, and keep measuring afterwards.

Does it work with SAP?

Yes. It can create supplier invoices and other documents in SAP S/4HANA, SAP Business One and other ERP systems through their standard interfaces, and it can run on SAP BTP where that suits you.

What about documents in other languages?

Many languages can be read. We test the languages and layouts you actually receive, and we say plainly which ones need more care.

Goes well with

Related solutions

  • ERP

    AI for SAP & ERP

    Add AI around your ERP: flag unusual entries, match invoices, draft close commentary and answer questions about your data.

    Explore AI for ERP
  • Automation

    AI-Powered Process Automation

    Combine rules, workflow and AI to route requests, approvals and handoffs between your systems, with an audit trail on every step.

    Explore AI Process Automation
  • Build & govern

    AI Agents

    AI agents that carry multi-step work across your systems, within limits you set and with people approving what matters.

    Explore AI Agents

Carried out with

Services that go with it

  • Intelligent systems

    AI Automation & AI Agents

    Pragmatic automation and AI agents that read documents, triage requests and carry multi-step tasks, with people approving what matters.

    Explore AI Automation
  • Intelligent systems

    Business Process Automation

    Approval flows, onboarding, procurement requisitions and routine handoffs automated with rules, audit trails and clear exceptions.

    Explore Process Automation
  • Engineering

    Systems Integration

    Secure APIs, middleware and synchronization that connect your ERP, point of sale, store and cloud applications.

    Explore Systems Integration

Start the conversation

Take the typing out of your documents, and keep a person on the exceptions.

Send us a handful of the documents you process most, with how they are handled today. We will tell you what could be read and posted automatically, and what would go to a person.

  • Which documents are the best first candidates
  • How the posting to your ERP would work
  • What the review queue would look like for your team

What happens next

  1. Tell us where you are

    A short form or a call: what you run today, and what is getting in the way.

  2. We review it with you

    A named consultant looks at your situation and talks through the options and what each would involve.

  3. You decide what comes next

    You leave with a clear picture and a recommended scope you can take to your team.